One way to ensure documents are not accidentally deleted or go missing is by using a departmental account and transferring ownership of all important department documents to that account. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done. Google shared drives is a shared space where teams can easily store, search, and access their files anywhere, from any device.įiles in shared drives belong to the team instead of an individual. There are two options for keeping departmental ownership of Google files: How do I ensure important department documents in Google Drive do not get accidentally deleted or go missing, especially when someone leaves the University or moves to another department? Solutions The original owners of the files remain the owners.Ensure important department documents in Google Drive do not get accidentally deleted or go missing, especially when someone leaves the University or moves to another department. When you transfer ownership of a folder from yourself to another person, the new owner of the folder becomes an editor of the files in that folder. After it’s deleted, no one can access it, including those it was shared with. Permanently delete something from Google Drive.Allow your collaborators to change access privileges for others.So before you transfer ownership, here are the things you’ll no longer be able to do: Things to consider before you transfer ownershipīeing the owner of a file gives you a lot of control over it, and once you change owners, you give up those controls. Click the drop-down menu to the right of the new owner's name choose "Is owner."Īfter you transfer ownership, you'll have access to the doc as an editor.
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